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If you are just starting out, then you’ll know (or soon will do!) that keeping on top of your administration is essential for your agency to function effectively.

It is not just holding the contact details for every worker on your books; it's that key information – such as a worker’s availability, their area of expertise, their Right to Work documentations and renewal dates, the hours they’ve worked, the jobs they’ve worked on and also their payment details – that has to be stored, checked and frequently updated.

Are you currently managing your clients, your bookings and jobs on a complicated spreadsheet or unreliable system?

Is it time to transfer to an online timesheet system and what more can be gained from switching to a cloud-based solution?

Paper-based time schedules can have the following drawbacks

1. Inflexibility: situations can arise for example staff sickness or overpayments which can't be responded to last minute and can be time consuming to rectify.

2. Open to abuse: rounding-up and over estimating of hours, even for a small amount each week can soon add up and it is difficult to monitor this process.

3. Inaccuracy: duplicating blunders, hand writing legibility and other simultaneous day-to-day work demands, can all mean human error can be unavoidable.

4. Time demands: processing and collecting of manual timesheets and the administration linked to this can be complex and slow down business operations.

5. Legality: once the time based data is collected, it needs transferring into a payroll system  maintaining compliance with the most up-to-date regulations

 

So in contrast, what can cloud-based online timesheets offer?

1. A scheduling tool, which is available 24- 7 from any internet-enabled device.

2. A more thorough and exact way to manage the time scheduling data, reducing a number of manual processes.

3. Errors can be more easily identified and rectified instantly.

4. Both paperwork and administration can be reduced significantly, and communication improved through automated notifications of schedules, or when shifts become available etc.

5. Data can be easily manipulated and reported on, freeing up staff time.

6. Information can be freely integrated within other systems, automating operations for example payroll; offering compliance and accuracy.

Overall online time scheduling can offer a much smarter way of working, allowing a focus to remain on business sustainment and development, ultimately increasing profits.

 

To find out more about WorkFlo:Software and learn about the tailored training we provide,  book a software Demo today!

 

 

Photo by Brooke Lark on Unsplash 

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